[CS Bureau] CS Bureau Working Groups

Robert Guerra rguerra at lists.privaterra.org
Mon Jul 12 00:09:07 BST 2004 

(resending)

Viola  - the attached documents did not come through - please email 
me the documentsthanks..



From: viola at icvolunteers.org
Sun Jul 11 18:13:40 2004: Request 41 was acted upon.
Transaction: Ticket created by viola at icvolunteers.org

  Dear Colleagues,

  Two weeks have already past since we met in Hammamet. As promised, please
find attached the initial documents for the CS Bureau, presented at PrepCom
2 of Phase 1 of the WSIS. It seems that these two documents are a good
starting point for our review of the overall procedure of CS.

  Some comments about the future developments of the CS Bureau have been made
at our last Bureau meeting on 26 June (see minutes below). If you have
further specific proposals / ideas, it would be useful to send them to the
wsis at privaterra.org list, in order for us to compile the various suggestions.

  This email tracking tool has been set up by Robert to facilitate the 
work of the CS Bureau
Working Groups, which are composed of the following families / individuals:

  - Overall procedure for CS (Middle East, Gender, Science and technology)
- Way forward for the International CS Bureau (NGOs, Volunteers,
Europe, Networks, Bertrand de la Chapelle)
- Financing group (dealing with grant writing) (Africa, Think Thanks,
Networks, Volunteers)
- Liaison person to recommend creation of contents and theme
procedures group (Education)

  I look forward to hearing from you. Kind regards,

  Viola

  ******************

  Chers Collgues,

  Deux semaines ont dŽjˆÊ passŽ depuis Hammamet. Comme promis, vous trouverez
ci-joint les documents initiaux du Bureau de la sociŽtŽ civile, prŽsentŽs
dans le cadre du PrepCom 2 de la Phase 1 du SMSI. Il me semble que ces deux
documents sont un bon point de dŽpart pour notre discussion liŽe ˆÊ la
procŽdure de la sociŽtŽ civile.

  Lors de notre dernire rŽunion du 26 juin, certains d'entre vous aviez fait
des commentaires concernant le futur du Bureau (voir PV ci-dessous). Si
vous avez d'autres propositions / idŽes, il serait trs utile si vous
pouviez les envoyer ˆÊ la liste wsis at privaterra.org, de sorte que nous
puissions compiler les diffŽrentes suggestions.

  Cette liste a ŽtŽ mise en place par Robert afin de faciliter les
discussions des Groupe de travail du Bureau qui sont composŽs des familles
/ personnes suivantes:

  - Overall procedure for CS (Middle East, Gender, Science and technology)
- Way forward for the International CS Bureau (NGOs, Volunteers,
Europe, Networks, Bertrand de la Chapelle)
- Financing group (dealing with grant writing) (Africa, Think Thanks,
Networks, Volunteers)
- Liaison person to recommend creation of contents and theme
procedures group (Education)

  Avec mes meilleurs messages,

  Viola

>Minutes of the Bureau Meeting, 26 June 2004
>
>Agenda
>
>1. Procedure
>2. Bureau: the way forward
>3. Financing, strategies for next PrepComs and Summit
>4. Comments about PrepCom 1, what has worked, what are the lessons that
>can be learned?
>5. Action Plan
>
>ÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕÌâåÕ
>
>1. Procedure
>
>Procedure needs to be established in writing. It needs to be repeated at
>the start of the first plenary of each PrepCom / event (in paper, oral and
>online form).
>
>The CS Plenary should be structured as follows: 5 min. report from the
>Bureau and 15 min for questions and answers; 5 min. report from Contents
>and Themes and 15 min. for questions and answers.
>
>It was suggested that the time of the Plenary should be extended to 1.5
>hours.
>
>2. Bureau: the way forward
>
>We have moved into the second phase of the WSIS, it is seems necessary to
>consider the way forward for the International CS Bureau. The composition
>and mechanisms will therefore be reviewed by a sub-group of the Bureau
>which will submit concrete proposals by September.
>
>The following points and considerations have been mentioned:
>
>Since the Governmental Bureau has 32 members, it might be a good idea to
>consider the same for the CS Bureau.
>
>Each Family of the Bureau has a Focal Point and at least one alternate. If
>the family coincides with a working group, there should ideally be at one
>additional person to follow the Contents and Themes group meetings, which
>should not be the Focal Point for the Bureau.
>
>The CS Bureau only deals with procedure. All matters related to content
>are being left up to the Contents and Themes group and the various
>caucuses. If there is a disagreement within a caucus / the Contents and
>Themes group, that may lead to a crisis (e.g. Human rights statement of
>PrepCom 1), the Bureau may called for advise as an instance of conflict
>resolution.
>
>It was suggested that observers could attend Bureau meetings, but would
>only be allowed to speak if the chair allocated time for observers.
>
>The CS Bureau needs a Secretariat, which deals with logistical matters
>(e.g. sending of minutes, translation coordination, printing documents, etc.).
>
>In case no funds can be secured for such a logistical position, the tasks
>might be divided among several members of the CS Bureau. In this case, it
>would be important to have a system of rotation, as the work load is
>significant.
>
>Minutes and regular updates of the CS Bureau meeting should be posted on
>the CS Bureau list. This is especially important for those Focal Points
>unable to attend a meeting, but who need to inform their constancy about
>events.
>
>Whenever possible, agendas should be sent to the CS Bureau list ahead of time.
>
>Each CS Bureau Family that wishes to continue working should submit a
>report of phase 1 by 15 September. It will be the basis for the evaluation
>process. It appears that, in addition to the constituencies represented,
>the networking capacity of families should be taken into consideration.
>
>3. Financing
>
>We need to identify financing sources and mechanisms to allow more CS
>participants to attend. To do this, it is recommended to create a working
>group that can write grants for the CS Bureau and CS at large. One
>starting point is the existing CS fund that was created by Tunisia and
>contains currently 400,000 Dinars.
>
>We should in particular have a look at funding possibilities from North
>American Foundations (e.g. Rockefeller, Ford, etc.) that were not present
>at all.
>
>We also should approach the private sector for funding.
>
>4. Comments about PrepCom 1, what has worked, what are the lessons that
>can be learned?
>
>We should prepare ourselves better before the next PrepCom (e.g. action
>plan). We should have a Bureau meeting one day before the opening of the
>PrepCom to prepare the first CS plenary.
>
>Interpretation has been an issue for CS participation in this PrepCom.
>Indeed, not all sessions had benefited from interpretation, which created
>communication problems. In phase 1 of the Summit, volunteer interpreters
>were provided by ICVolunteers. This could be done again, provided expenses
>were reimbursed (e.g. transport, accommodation). Languages to be covered
>should be English, French, Spanish and the language of the host country
>(e.g. Arabic).
>
>5. Action Plan
>
>a) Four sub-groups of the Bureau have been created to work on specific
>documents:
>-       Overall procedure for CS (Middle East, Gender, Science and technology)
>-       Way forward for the International CS Bureau (NGOs, Volunteers,
>Europe, Networks, Bertrand de la Chapelle)
>-       Financing group (dealing with grant writing) (Africa, Think
>Thanks, Networks, Volunteers)
>-       Liaison person to recommend creation of contents and theme
>procedures group (Education)
>
>Timelines:      Pre-final version by 15 September 2004
>                  Final documents by the beginning of October 2004
>
>b) The CS Bureau mailing list needs to be updated, as it is out of date.
>
>c) Make sure that the email archive of the CS Plenary guarantees the
>accessibility of all the documents sent to the list, including attachments.
>
>
>
>
>_______________________________________________
>Bureau mailing list
>Bureau at wsis-cs.org
>http://mailman.greennet.org.uk/mailman/listinfo/bureau



  >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
International Conference Volunteers (IC Volunteers)
P.O. Box 755, 1211 Geneva 4, Switzerland
http://www.icvolunteers.org
Phone: +41 22 800 1436
Fax: +41 22 800 1437 or 321 53 27
Email: viola at icvolunteers.org
  >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
-- 
###
Robert Guerra <rguerra at privaterra.org>
Privaterra - <http://www.privaterra.org>

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