[CS Bureau] CS Bureau Working Groups
Robert Guerra
rguerra at lists.privaterra.org
Mon Jul 12 23:14:02 BST 2004
(resending with attachments)
Dear Colleagues,
Two weeks have already past since we met in Hammamet. As promised,
please find attached the initial documents for the CS Bureau,
presented at PrepCom 2 of Phase 1 of the WSIS. It seems that these
two documents are a good starting point for our review of the overall
procedure of CS.
Some comments about the future developments of the CS Bureau have
been made at our last Bureau meeting on 26 June (see minutes below).
If you have further specific proposals / ideas, it would be useful to
send them to the wsis at privaterra.org list, in order for us to compile
the various suggestions.
This list has been set up by Robert to facilitate the work of the CS
Bureau Working Groups, which are composed of the following families /
individuals:
- Overall procedure for CS (Middle East, Gender, Science and technology)
- Way forward for the International CS Bureau (NGOs,
Volunteers, Europe, Networks, Bertrand de la Chapelle)
- Financing group (dealing with grant writing) (Africa, Think
Thanks, Networks, Volunteers)
- Liaison person to recommend creation of contents and theme
procedures group (Education)
I look forward to hearing from you. Kind regards,
Viola
******************
Chers Collègues,
Deux semaines ont déjà passé depuis Hammamet. Comme promis, vous
trouverez ci-joint les documents initiaux du Bureau de la société
civile, présentés dans le cadre du PrepCom 2 de la Phase 1 du SMSI.
Il me semble que ces deux documents sont un bon point de départ pour
notre discussion liée à la procédure de la société civile.
Lors de notre dernière réunion du 26 juin, certains d'entre vous
aviez fait des commentaires concernant le futur du Bureau (voir PV
ci-dessous). Si vous avez d'autres propositions / idées, il serait
très utile si vous pouviez les envoyer à la liste
wsis at privaterra.org, de sorte que nous puissions compiler les
différentes suggestions.
Cette liste a été mise en place par Robert afin de faciliter les
discussions des Groupe de travail du Bureau qui sont composés des
familles / personnes suivantes:
- Overall procedure for CS (Middle East, Gender, Science and technology)
- Way forward for the International CS Bureau (NGOs,
Volunteers, Europe, Networks, Bertrand de la Chapelle)
- Financing group (dealing with grant writing) (Africa, Think
Thanks, Networks, Volunteers)
- Liaison person to recommend creation of contents and theme
procedures group (Education)
Avec mes meilleurs messages,
Viola
>Minutes of the Bureau Meeting, 26 June 2004
>
>Agenda
>
>1. Procedure
>2. Bureau: the way forward
>3. Financing, strategies for next PrepComs and Summit
>4. Comments about PrepCom 1, what has worked, what are the lessons
>that can be learned?
>5. Action Plan
>
>’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’
>
>1. Procedure
>
>Procedure needs to be established in writing. It needs to be
>repeated at the start of the first plenary of each PrepCom / event
>(in paper, oral and online form).
>
>The CS Plenary should be structured as follows: 5 min. report from
>the Bureau and 15 min for questions and answers; 5 min. report from
>Contents and Themes and 15 min. for questions and answers.
>
>It was suggested that the time of the Plenary should be extended to 1.5 hours.
>
>2. Bureau: the way forward
>
>We have moved into the second phase of the WSIS, it is seems
>necessary to consider the way forward for the International CS
>Bureau. The composition and mechanisms will therefore be reviewed by
>a sub-group of the Bureau which will submit concrete proposals by
>September.
>
>The following points and considerations have been mentioned:
>
>Since the Governmental Bureau has 32 members, it might be a good
>idea to consider the same for the CS Bureau.
>
>Each Family of the Bureau has a Focal Point and at least one
>alternate. If the family coincides with a working group, there
>should ideally be at one additional person to follow the Contents
>and Themes group meetings, which should not be the Focal Point for
>the Bureau.
>
>The CS Bureau only deals with procedure. All matters related to
>content are being left up to the Contents and Themes group and the
>various caucuses. If there is a disagreement within a caucus / the
>Contents and Themes group, that may lead to a crisis (e.g. Human
>rights statement of PrepCom 1), the Bureau may called for advise as
>an instance of conflict resolution.
>
>It was suggested that observers could attend Bureau meetings, but
>would only be allowed to speak if the chair allocated time for
>observers.
>
>The CS Bureau needs a Secretariat, which deals with logistical
>matters (e.g. sending of minutes, translation coordination, printing
>documents, etc.).
>
>In case no funds can be secured for such a logistical position, the
>tasks might be divided among several members of the CS Bureau. In
>this case, it would be important to have a system of rotation, as
>the work load is significant.
>
>Minutes and regular updates of the CS Bureau meeting should be
>posted on the CS Bureau list. This is especially important for those
>Focal Points unable to attend a meeting, but who need to inform
>their constancy about events.
>
>Whenever possible, agendas should be sent to the CS Bureau list ahead of time.
>
>Each CS Bureau Family that wishes to continue working should submit
>a report of phase 1 by 15 September. It will be the basis for the
>evaluation process. It appears that, in addition to the
>constituencies represented, the networking capacity of families
>should be taken into consideration.
>
>3. Financing
>
>We need to identify financing sources and mechanisms to allow more
>CS participants to attend. To do this, it is recommended to create a
>working group that can write grants for the CS Bureau and CS at
>large. One starting point is the existing CS fund that was created
>by Tunisia and contains currently 400,000 Dinars.
>
>We should in particular have a look at funding possibilities from
>North American Foundations (e.g. Rockefeller, Ford, etc.) that were
>not present at all.
>
>We also should approach the private sector for funding.
>
>4. Comments about PrepCom 1, what has worked, what are the lessons
>that can be learned?
>
>We should prepare ourselves better before the next PrepCom (e.g.
>action plan). We should have a Bureau meeting one day before the
>opening of the PrepCom to prepare the first CS plenary.
>
>Interpretation has been an issue for CS participation in this
>PrepCom. Indeed, not all sessions had benefited from interpretation,
>which created communication problems. In phase 1 of the Summit,
>volunteer interpreters were provided by ICVolunteers. This could be
>done again, provided expenses were reimbursed (e.g. transport,
>accommodation). Languages to be covered should be English, French,
>Spanish and the language of the host country (e.g. Arabic).
>
>5. Action Plan
>
>a) Four sub-groups of the Bureau have been created to work on
>specific documents:
>- Overall procedure for CS (Middle East, Gender, Science and technology)
>- Way forward for the International CS Bureau (NGOs,
>Volunteers, Europe, Networks, Bertrand de la Chapelle)
>- Financing group (dealing with grant writing) (Africa, Think
>Thanks, Networks, Volunteers)
>- Liaison person to recommend creation of contents and theme
>procedures group (Education)
>
>Timelines: Pre-final version by 15 September 2004
> Final documents by the beginning of October 2004
>
>b) The CS Bureau mailing list needs to be updated, as it is out of date.
>
>c) Make sure that the email archive of the CS Plenary guarantees the
>accessibility of all the documents sent to the list, including
>attachments.
>
>
>
>
>_______________________________________________
>Bureau mailing list
>Bureau at wsis-cs.org
>http://mailman.greennet.org.uk/mailman/listinfo/bureau
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
International Conference Volunteers (IC Volunteers)
P.O. Box 755, 1211 Geneva 4, Switzerland
http://www.icvolunteers.org
Phone: +41 22 800 1436
Fax: +41 22 800 1437 or 321 53 27
Email: viola at icvolunteers.org
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
--
###
Robert Guerra <rguerra at privaterra.org>
Privaterra - <http://www.privaterra.org>
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