[CS Bureau] Working Space for Civil Society at the Kram Center

Wed Nov 9 09:41:11 GMT 2005

Sean O Siochru wrote:
> Adam
> 
> I saw this tactic deployed at PrepCom 3 where the IG caucus ended up 
> with a fine room, and no one else had anything!   We looked on in envy.

Sean, we did make good use of that room. A lot of drafting took place 
there. And it was also used by other groups.
> 
> Seriously, I have no problem with this, but is there a way that ad hoc 
> needs can be catered for? I am sure the IG Caucus will be generous in 
> others using it occasionally

of course, why not. Such a room is very good for emergency cases when a 
few people really need to concentrate for some hours and thus need to be 
shielded of.
> 
> Otherwise, how many offices are there?  I think I read 'several' .  Is 
> this three?  Should we leave one that is available for use on an ad-hoc 
> basis, no more than an hour at a time, or something? 

I think this is a good idea to have in addition another room for such 
purposes. I wouldn't be to rigid about time restrictions though.
jeanette
  A lot of needs
> that arise just come out of the blue.
> 
> Sean
> 
> At 23:12 08/11/2005, Alan Alegre wrote:
> 
>> Seems like a relevant and reasonable request. OK with me
>>
>> Al
>>
>> > I agree with and support Adam's request for the IG caucus to have use
>> > of an office during the time IG texts are being negotiated. This
>> > period should include not only the dates of the resumed prepcom, but
>> > also dates during the summit. That is, of course if IG discussions
>> > take place during the summit proper (which is likely to be the case)
>> >
>> >
>> > regards,
>> >
>> > Robert
>> >
>> > --
>> > Robert Guerra <rguerra at privaterra.org>
>> > Managing Director, Privaterra <http://www.privaterra.org>
>> >
>> >
>> > On 8-Nov-05, at 12:22 PM, Adam Peake wrote:
>> >
>> >> Internet governance caucus would like an office for November
>> >> 13-15.  All day, for 3 days.
>> >>
>> >> Before I fill out the form I'd like to get reaction from bureau
>> >> members.  I am hoping you will see this as a sensible request and
>> >> not selfish. We don't want a room to sleep in!
>> >>
>> >> We expect Sub-Committee A will be meeting almost continuously (Sub-
>> >> Committee B also?)  If the committee works as it did during PC3 in
>> >> Geneva then we can expect to be a called on at almost anytime to
>> >> give a comments.  It got quite hectic.
>> >>
>> >> We would like a space where we can draft text.  A space where other
>> >> caucuses and WG can come and find us and give text and work on
>> >> drafts. A place to coordinate who will speak.  We may have a
>> >> limited seats in the main hall, expect people will be going back
>> >> and forward from the hall to the drafting room. etc. They need
>> >> somewhere to go to!
>> >>
>> >> A printer is necessary as the Sub-Committee staff ask for any
>> >> comments to be handed in as a printed copy.
>> >>
>> >> I don't know what's happening with Sub-Committee B, but they may
>> >> benefit from the same.
>> >>
>> >> None of us know the Kram Center, I think we need central points
>> >> where we can find each other and work.
>> >>
>> >> Could the CS secretariat also push for overflow rooms with video so
>> >> we can all follow what's going on.
>> >>
>> >> I'll wait for comments before submitting forms.
>> >>
>> >> Many thanks,
>> >>
>> >> Adam
>> >>
>> >>
>> >>
>> >> At 9:09 AM +0100 11/7/05, CONGO - Alejandra Mendoza wrote:
>> >>> Dear Caucus/WG/Family coordinator,
>> >>>
>> >>> During the Tunis Summit, Civil Society will have a space at the
>> >>> Kram Center. In this space we will have several offices, a working
>> >>> space (with PC, printer and photocopy facilities) and two meetings
>> >>> rooms for all civil society participants.
>> >>>
>> >>> If your caucus/family is planning to have a meeting or will need a
>> >>> working space (office) either during the resumed PrepCom-3 or the
>> >>> Summit please fill out the forms attached and send it back to us
>> >>> at <mailto:wsis at ngocongo.org>wsis at ngocongo.org or by fax +41 22
>> >>> 301 2000 no later than Wednesday 9th November, 2005.
>> >>>
>> >>> Please note that we do not have the confirmation yet if the civil
>> >>> society space will be available during the resumed PrepCom-3. We
>> >>> hope to have a confirmation next week. However let us know if your
>> >>> caucus will need to book a meeting room or an office for those days.
>> >>>
>> >>> For your booking take into consideration:
>> >>>
>> >>> - There are two Meetings Rooms; one has the capacity of 45 seats
>> >>> and it is equipped with 1 video projector; the second one has the
>> >>> capacity of 35 seats. The rooms will be allocated in one hour time
>> >>> slot (more than one hour can be booked if needed). The working
>> >>> hours is still to be confirmed, but we think that will be from
>> >>> 8:00 am to 20:00 pm, from 13  19 November 2005. There won¹t be
>> >>> interpretation facilities in both rooms.
>> >>>
>> >>> - 7 Offices (we requested to be equipped with 2 big desks, 4
>> >>> chairs, 1 PC connected to Internet, 2 additional laptop
>> >>> connections, 1 filing cabinet of shelving, and 1 local phone) The
>> >>> offices will be allocated in two hours time slot as from 8:00 am
>> >>> to 20:00 pm (working hours also to be confirmed), from 13  19
>> >>> November 2005.
>> >>>
>> >>> Please do not hesitate to contact us if you need more information.
>> >>>
>> >>> Best regards
>> >>>
>> >>>
>> >>> Alejandra Mendoza León
>> >>> CONGO - WSIS CS Secretariat
>> >>> 11, Avenue de la Paix
>> >>> CH-1202 Geneva
>> >>> Tel: +41 22 301 1000
>> >>> Fax: +41 22 301 2000
>> >>> E-mail:wsis at ngocongo.org
>> >>> Website: <http://www.ngocongo.org/>www.ngocongo.org
>> >>> The Conference of NGOs (CONGO) is an international, membership
>> >>> association that facilitates the participation of NGOs in United
>> >>> Nations debates and decisions. Founded in 1948, CONGO's major
>> >>> objective is to ensure the presence of NGOs in exchanges among the
>> >>> world's governments and United Nations agencies on issues of
>> >>> global concern.  For more information see our website at 
>> <http://>>> www.ngocongo.org/>www.ngocongo.org
>> >>>
>> >>>
>> >>> Attachment converted: MacOS X:meetingroom-reservat#29C695.doc
>> >>> (WDBN/«IC») (0029C695)
>> >>> Attachment converted: MacOS X:office-reservation form ENG.doc
>> >>> (WDBN/«IC») (0029C696)
>> >>
>> >> _______________________________________________
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>> >
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>>
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>>
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> 
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