[CS Bureau] Draft minutes for today's CSB meeting

[wsis at iprolink.ch]

Find below the draft minutes of today’s CSB meeting.
Best regards,

Ph.

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CSB Meeting
13 November 2005, 15:00-16:30
Kram Center, Civil Society Pavillon

Tijani Ben Jemaa
Renate Bloem
Ann-Kristin Hakansson
Jeannette Hoffman
Francis Muguet
Delphine Nana
Tracey Naughton
Ben Marzouk

1.	Time Slot Speakers at resumed PrepCom-3
CSB members reminded that a strong coordination should be established as regards
the constitution of the list of speakers for each Sub-Committee meetings. The
same practice as during PrepCom-3 must be followed through coordinators for
Sub-Committee A (IG Caucus) and B (WG on Implementation and Follow-up).

In addition, the CSB agreed to request the floor to speak in Sub-Committee B on
procedural matters on paragraphs 27 and 29. Francis Muguet will draft this
statement, and send it to the Plenary. Renate Bloem is going to inform the
coordinator for Sub-Committee B track.

      2.   Self organisation of CS observers at resumed PrepCom-3
Further to some reported problems to access PrepCom-3, CSB members agreed that
the ITU should be contacted as soon as this problem occurs.

CSB members agreed that Content and Themes group meeting would be organised only
if specific issues must be discussed and in a constructive objective. CS
structures should not spend unnecessary time while negotiations are on-going.

3.	CS Pavillon / Connectivity at Kram
Francis Muguet reported on his work to improve on this and stated that the
system in the CS Pavillon is now much improved. This includes the use in that
area of the ITU unfiltered network with routable IP.

4.	Media
CSB members discussed the possibility to hold a press conference for CS to
assess the outcomes of resumed PrepCom-3 on the afternoon of Tuesday 15
November. After exploring several possibilities, it was agreed that a part of
the CS time slot for Press Conferences would be dedicated to the evaluation of
resumed PrepCom-3 by Civil Society, in addition to two press conferences by CS
entities already booked and confirmed by the ITU on that day between 16:00 and
16:45.
The two CS tracks for Sub-Committee A and B should be involved, and therefore
the CS press officer would need to know in advance who would be the relevant
speakers, to be identified by each of those sub-tracks.
For information, these CS press conferences would follow Mr. Utsumi’s one, to be
organised independently of the outcome of PrepCom-3, and the UN press
conference.
A CS press conference at the end of the Summit back to back with the ITU and the
UN must be organised.

5.	Interpretation
There are no interpretation facilities at this time. We are in contact with 2
Tunisian interpreters, but the problem is that there are not yet registered by
any entity.

6.	Host country agreement
Noting that the Host Country Agreement was not on the ITU/WSIS website, CSB
members agreed that clarification should be given on immunities for all
stakeholders. The Host Country Agreement, circulated in French only on the CS
Plenary list, must be translated in English and circulated by tomorrow, as well
as the FAQs document compiled by the ITU. At last, the CSB invited the ITU legal
advisors for a discussion at its next meeting.

CSB Chairing and Liaison activities:
Tracey Naughton was designated to chair the CSB.
Viola Krebs (provided that she would confirm this at the next CSB meeting) and
Renate Bloem were designated for liaison activities.



Next Bureau Meeting will be organised on 14 November 2005 (12:00-13:00), and the
ITU legal advisor will be invited to participate.