[Ftx-trainers] Online form and general & additional logistics advisories--today, please

Tue Nov 4 10:16:57 GMT 2008

Dear Mylene: I could log in but I could not go to step 2, 3, 4 because 
pages were denied. That means that pages are expired?

Regards,
Maru

Mylene Soto escribió:
> Dear FTX facilitators, trainers, APC staff,
>
> We hope you that you are well and looking forward to the FTX as much 
> as we are enthusiastically looking forward to welcoming you in Cape Town.
>
> Many thanks to those who have completed or tried to access the online 
> form. Our apologies to those who got error messages when they tried to 
> log-in. We had a small problem with our system last week but this is 
> now fixed. If you are not sure whether you were able to log-in to the 
> system or you encounter new problems, please get in touch with Mylene 
> directly at: mylene at apcwomen.org  and she will help you verify whether 
> your details landed in our database.
>
> We only have until today to finalise the onsite reimbursements claims, 
> per diems, airport transfers schedule and the accommodations list. If 
> you have not done so, we will appreciate it very much if you would 
> complete the online form, read the logistics advisories and send your 
> claims by **today, please**.
>
> Here's an easy step-by-step guide on how to use the online form and 
> view the logistics advisory:
>
> 1. Please go to the event info link:  
> http://www.apc.org/en/events/gender/all/feminist-tech-exchange
> You will get an access denied page but don't be sad :) Look for SIGN 
> IN TO APC in the left navigation bar.
>
> If you have already registered in the apc.org site before, you may go 
> ahead and LOG IN using your USERNAME and PASSWORD. Then proceed to 
> Steps 2-4.
>
> If this is your first time in the site, please click REGISTER and 
> input your details in the User Account page.
> When you are done, GO BACK to the link above and LOG IN.
>
>
> 2. After log in, fill-out your Event profile at:
> http://www.apc.org/node/add/event-profile
>
>
> 3. Then register for the FTX event at:
> http://www.apc.org/node/add/event-register/6558
>
>
> 4. And view the logistics advisory at:
> http://www.apc.org/en/node/7001
>
> ...............................
>
> ADDITIONAL LOGISTICS ADVISORY FOR FACILITATORS, TRAINERS, STAFF
>
> As a facilitator/trainer/staff being funded by APC, on top of those 
> stated in the general logistics advisory,
> http://www.apc.org/en/node/7001
> you are entitled to the following:
>
> A. Airport transfers on your arrival and departure date
> Please make sure you have entered your flight details in the 
> Registration to an Event page
> http://www.apc.org/node/add/event-register/6558
> Should there be changes in your flight schedule between now and your 
> departure date, please email Zubaida zubaida at sowilo.co.za
> right away and she will update your data with the airport transfers 
> service.
>
> B. Per diems
> To help the local economy, per diems (except for travel days which 
> will be in USD) will be released in South African Rand or ZAR. All 
> meals during the FTX will be catered by Monkey Valley up to breakfast 
> of 13 Nov. When meals are not provided at the hotel in town or at the 
> AWID Forum, you will receive:
>
> 1. Free day, 13 Nov (leaving Monkey Valley after breakfast):
> ZAR 60 for lunch
> ZAR 100 for dinner
>
> 2. Self-catering apartments:
> If you are booked here and breakfast is not provided, you will get an 
> additional ZAR 50 for breakfast.
>
> 3. Dinner money on AWID Forum days - 14-17 Nov (except 15 Nov which is 
> the AWID dinner): ZAR 100/night
>
> 4. Travel days:
> a. 10-18 hours of travel with 2 hours transit: USD 15 each way
> b. 20+ hours of travel with 2 hours + transit: USD 25 each way
> Please let Mylene know directly to which category you belong so she 
> can factor this in your per diem.
>
> C. Reimbursements, payment claims and receipts
>
> APC will pay (in USD) for your:
>
> 1. One round-trip economy air fare and taxes to Cape Town
>
> 2. Visa-related fees as described below:
> a. Visa fees paid directly to the embassy
> b. Courier service fees, in case there is no South African embassy in 
> your city or country of origin
> c. Travel to another city/country to secure the visa and the SA 
> embassy does not accept applications by courier
>
> 3. Local transportation from your house to the airport and return 
> (Airport transfers in Cape Town will be arranged and paid by APC)
>
> 4. Transit hotel, pre-approved by APC
>
> 5. Travel insurance cost (This should be contracted from your local 
> travel agent and coverage should start from date of departure from 
> country of origin up to return date)
>
> 6. Yellow fever vaccination, only when required
>
> 7. Per diems in ZAR (except for travel days in USD)
>
> APC will not pay for:
>
> 1. Internet connectivity while in transit
>
> 2. Visa processing fee contracted through a travel agency
>
> 3. Personal costs: medication, laundry, phone calls, extra drinks or 
> meals, pay-per-view channels, items from the hotel mini-bar
>
> How to make a claim for your travel costs:
> 1. Complete the attached claims form and include all your actual and 
> projected travel costs (refer to the above costs that APC will pay 
> for) and send to Mylene.
>
> 2. Note that your air fare will be transferred to your account while 
> other costs (visa fee, travel insurance, per diem for travel days, 
> etc) will be reimbursed in Cape Town. Please bring all your receipts, 
> invoices, train or bus tickets and stubs. We will be paying based on 
> the amount written on the receipts. Our auditors have instructed us 
> not to pay for items not supported by receipts.
>
> 3. For those who have paid for and are making a claim for their air 
> fare, kindly scan your receipt and send to Mylene. She needs the 2 
> documents in order for our finance system to process the payment. Your 
> claims will be transferred to your bank account 10-15 days from the 
> date Mylene received these documents.
>
> 4. Please email your filled claims form to mylene at apcwomen.org  **by 
> today, please**.
>
> Many thanks and see you soon at the FTX!
> The FTX Logistics Team
>
>
> --end of file--
>
>
> ------------------------------------------------------------------------
>
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>   

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