<div>Dear all,</div>
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<div>Elizabeth Carll has rightly pointed to the need to have precise deadlines for comments on the various drafts. </div>
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<div>I take this opportunity to provide additional information on the working methods of the Working Group on follow-up (aka Group B), at least for the duration of this PrepCom.</div>
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<div><strong>Daily timing of activities</strong> </div>
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<div>Sub Committee B meets everyday at 3 pm under the Chairmanship of Lindall Shope-Mafole (south Africa) in room XX.</div>
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<div>Every day, the schedule for Group B is as follows :</div>
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<div>9 - 10 pm : participation in the morning Plenary to report on plans for the day</div>
<div>10 - 11.30 : meeting of Group B in Room E 1008/10 to review drafts, prepare afternoon interventions and discuss general substantive issues</div>
<div>3 - 6 pm : in Room XX, monitoring of sub-committee B and public interventions (speaking time is 15minutes per 6 hours) </div>
<div>6 - 7 pm : reporting in evening Plenary (Content and Themes) on what happened during the afternoon</div>
<div>7 - 8 pm : evening session of Group B (usually in Room XXIII) to draw lessons from the afternoon session and decide on next actions : themes of interventions, speakers, lobbying actions</div>
<div>8 - ....... : as needed, preparation of drafts by a smaller team along the lines commonly agreed</div>
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<div><strong>Deadlines for comments</strong></div>
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<div>The pace in PrepCom3 is very rapid in Sub-Committee B. This means usually the following sequence for the preparation of statements :</div>
<div>- outlining of the general structure of the statement during the evening session of Group B (7-8 pm Geneva time)</div>
<div>- drafting a first version of statements during the evening (or the night) by a smaller group</div>
<div>- first version of draft is circulated during the night (genva time) on the Working Group B list (registration at : <a href="http://mailman.greennet.org.uk/mailman/listinfo/followup">http://mailman.greennet.org.uk/mailman/listinfo/followup
</a>) as soon as it is finished</div>
<div>- first version is usually announced (and distributed if short) in the morning plenary (9 am Geneva time), then reviewed during the morning meeting of Group B (10-11.30 in Room E. 1008/10). </div>
<div>- second version incorporating comments is usually finalized around 12 or 1 pm (Geneva time) and presented during the afternoon.</div>
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<div>Last deadline for comments is therefore unfortunately around 10 am (Geneva time) for online submissions and 11 am for people present in Geneva. </div>
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<div>These deadlines are very constraining. I therefore encourage all caucuses to send at least one connector to attend the different meetings of the Group B and help quickly review on site the different drafts. </div>
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<div>Thank you</div>
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<div>Best</div>
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<div>Bertrand</div>
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