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<DIV><SPAN class=875035611-17102005><FONT face=Arial color=#0000ff size=2>how
can i get out or unsubcribe to this mailing mailing list?</FONT></SPAN></DIV>
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<DIV align=left><FONT face=Arial size=2><STRONG>Chrysantus Ayangafac
</STRONG></FONT></DIV>
<DIV align=left><FONT face=Arial size=2></FONT> </DIV>
<DIV align=left><FONT face=Arial size=2>Civil Society Watch Intern</FONT></DIV>
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<DIV class=OutlookMessageHeader lang=en-us dir=ltr align=left><FONT
face=Tahoma size=2>-----Original Message-----<BR><B>From:</B>
plenary-admin@wsis-cs.org [mailto:plenary-admin@wsis-cs.org] <B>On Behalf Of
</B>Tracey Naughton<BR><B>Sent:</B> Saturday, October 15, 2005 10:11
PM<BR><B>To:</B> plenary@wsis-cs.org<BR><B>Subject:</B> [WSIS CS-Plenary]
Summit CS Media guidelines for comment<BR><BR></FONT></DIV>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS">Dear
all,</FONT></DIV>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"><BR
class=khtml-block-placeholder></FONT></DIV>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS">I
have received the guidelines for press events, and proposed operations plan
for civil society media liaison from Francine Lambert at the ITU. Here they
are for comment. </FONT></DIV>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"><BR
class=khtml-block-placeholder></FONT></DIV>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span
face="Trebuchet MS">Tracey Naughton</FONT></DIV>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"><BR
class=khtml-block-placeholder></FONT></DIV>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span
style="FONT-SIZE: 10px">---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------</SPAN></FONT></DIV>
<DIV style="MARGIN: 0px"><SPAN class=Apple-style-span>15 October 2005 8:26:19
PM<FONT class=Apple-style-span face="Trebuchet MS" size=2><SPAN
class=Apple-style-span style="FONT-SIZE: 10px">:</SPAN></FONT></SPAN></DIV>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span style="FONT-SIZE: 10px"><BR
class=khtml-block-placeholder></SPAN></FONT></DIV>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span style="FONT-SIZE: 10px">Dear
Tracey,</SPAN></FONT></DIV>
<P style="MARGIN: 0px"> </P>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span style="FONT-SIZE: 10px">Many thanks for
your response. The function of the person is called "Media Relations Officer".
This is important because the Media Relations Officer has special access
rights and privileges on behalf of a group. Let me confirm how I see
things:</SPAN></FONT></DIV>
<UL>
<LI style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span style="FONT-SIZE: 10px">the generally
agreed code of conduct for journalists as well as the standard UN rules
should be what guide civil society in what they can do, say and raise.
Essentially this means that the purpose of the press event should be
relevant to the Summit’s agenda and objectives, should be consistent with
the principles found in the Declaration of Principles of the first phase of
the Summit, not contain material which the authors know or could reasonably
be expected to know is false, or for which they have failed to take
reasonable steps to check the accuracy of their information. While it
is understood that all accredited entities have the right to circulate
viewpoints, critical comments cannot be defamatory. </SPAN></FONT><FONT
class=Apple-style-span face="Times New Roman" size=2><SPAN
class=Apple-style-span style="FONT-SIZE: 9px"> </SPAN></FONT><FONT
class=Apple-style-span face="Trebuchet MS" size=2><SPAN
class=Apple-style-span style="FONT-SIZE: 10px">They should present comment
honestly and fairly and must make facts and opinions clearly
distinguishable, should not misrepresent or suppress relevant facts and
should not distort facts. What this means in practice will be a
judgement call from the Media Relations Officer.</SPAN></FONT>
<LI style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span style="FONT-SIZE: 10px">Civil society
press conferences in the Media Centre can either be one slot of 45 minutes
or two slots of 20 minutes daily. If two slots are chosen, they should be
back-to-back but the entity, speakers and topics can be different. The Media
Relations Officer books the press events directly through the Web after
consultation with his/her constituencies to decide who/what.</SPAN></FONT>
<LI style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span style="FONT-SIZE: 10px">The way that
meetings with the press are organized in the Civil Society Pavilion (what
Sanjay called open area but in fact it is closed) is up to you, provided the
agreed guidelines are also adhered to. I think there is one maybe two
meeting rooms in your Pavilion which could also be used for press meetings.
Please check the layout of your Pavilion to find out how you may wish to
organize.</SPAN></FONT>
<LI style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span style="FONT-SIZE: 10px">For distribution
of material in the Media Centre, we will provide the Media Relations Officer
with 20 Media Centre Overpasses. These will be managed by the Media
Relations Officer. As they are not nominative, they can be used by various
people as the Media Relations Officer sees fit. These Overpasses give access
to all areas of the Media Centre except the Working Press Room which is
exclusively accessible by accredited media. These Overpasses can be used to
access the press conference rooms, distribute documents to the media via the
Documentation Service, meet journalists, etc.</SPAN></FONT>
<LI style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span style="FONT-SIZE: 10px">The Media
Relations Officer is also responsible for ensuring that CS documentation is
compliant with the Document distribution policy. This policy, applicable to
all WSIS paraticipants, will be on the web this week. We'll send you
the link as soon as it is posted. The link will also be included in the
E-Flash going out this week. So it will be known by all well ahead of the
Summit. It should be stressed that the purpose of this policy is to ensure
that all documents that meet the usual requirements for distribution
at UN meetings and summits will remain available in the various areas
foreseen for distribution. In Geneva, documents were vanishing from the
distribution points for reasons unrelated to availability of stocks and we
want to make sure, as far as we possibly can, that this does not
happen in Tunis. While some civil society might perceive this policy as
a way to curtail their freedom of expression, it should be made very clear
to them that this is, in fact, in their best interest. It will also send a
signal to delegations that as long as documents are consistent with the
policy, political pressure will not prevail.</SPAN></FONT>
<LI style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span style="FONT-SIZE: 10px">Based on the
feedback from the person who was doing this work in 2003, this is a full
time job. I would therefore be cautious about your doing too many things at
a time. If necessary, you act as the Media Relations Officer and delegate
your authority to someone else who would act on your behalf. But this means
you should have full confidence in that person as officially, it would be
you. Alternatively, you could find a Media Relations Officer to whom you
would provide support, guidance etc based on your time availability or
whenever delicate situations arise.</SPAN></FONT></LI></UL>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span style="FONT-SIZE: 10px">On your second
point, the matter at PrepCom-3 was different because the Press Conference was
booked by ITU and was considered by the UN Information Service as an
ITU-sponsored event and announced as such to media. In Tunisia however, the
Media Relations Office book press events and take responsibility. That said,
making WSIS a Summit </SPAN></FONT><FONT class=Apple-style-span
face="Trebuchet MS" size=2><SPAN class=Apple-style-span
style="FONT-SIZE: 10px; TEXT-DECORATION: underline"><B>on</B></SPAN></FONT><FONT
class=Apple-style-span face="Trebuchet MS" size=2><SPAN class=Apple-style-span
style="FONT-SIZE: 10px"> Tunisia instead of </SPAN></FONT><FONT
class=Apple-style-span face="Trebuchet MS" size=2><SPAN class=Apple-style-span
style="FONT-SIZE: 10px; TEXT-DECORATION: underline"><B>in</B></SPAN></FONT><FONT
class=Apple-style-span face="Trebuchet MS" size=2><SPAN class=Apple-style-span
style="FONT-SIZE: 10px"> Tunisia is in my view missing the point. Do you
really believe that negative media coverage (no matter how much) will have any
serious impact on the situation of human rights in Tunisia? On the other hand,
the media would be focusing on this single issue and would disregard the rest
of what WSIS is trying to achieve. To me it would be losing on a unique
opportunity to get ICT for development at the top of the world's public agenda
(the main purpose of the second phase) and therefore deprive millions of men
and women of the hope that their living condition can improve. But again, this
is up to the collective wisdom of Civil Society. I believe that the Media
Caucus should defend the freedom of expression all over the world and not only
in Tunisia.</SPAN></FONT></DIV>
<P style="MARGIN: 0px"> </P>
<DIV style="MARGIN: 0px"><FONT class=Apple-style-span face="Trebuchet MS"
size=2><SPAN class=Apple-style-span style="FONT-SIZE: 10px">Hope I have
answered all of your questions. Let me know if you need anything else. Time is
running as no press activities can be undertaken by civil society until the
Media Relations Officer is in place to coordinate and interface with the Media
Service.</SPAN></FONT></DIV>
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